Deciding to implement new software within your business can be overwhelming. But trust us, it’s one of the most rewarding things you can do! Digital transformation in the modern workforce continues to skyrocket, and beginning this process for your team now is essential. Whether you are working on a small FM team for a university looking to find automations or a large enterprise that has fallen behind digitally post-pandemic, you can implement FM software to integrate seamlessly with your daily workflows. Today, our logistics software experts at SCLogic discuss three efficient ways to implement FM software, including utilizing our workgroups and integrating with current facilities systems to create a cohesive management system. 

1: Start Small – Implementing One Workgroup

It can be a lot to take in if you are just dipping your toes into the FM technology realm. You are bombarded with sales reps showcasing their software selling points, overwhelmed by the number of buzzwords in the ads you’re receiving, often leading to a halt in moving forward altogether. For smaller or outdated facilities, we recommend implementing one of our workgroups to begin your digital transformation process. Unfortunately, facilities management is often overlooked, especially with the increase in hybrid work. As a result, your department is usually the last to gain access to new technology, and with the average facilities manager at 50 years old, technology adoption can be more difficult.

At SCLogic, we have created workgroups for our platform Intra, which combine a variety of workflows catered to different departments, including mailroom management, asset logistics, and more. It’s important to note that these are different than point solutions, which solve one pain point that your team has. Intra was created as a comprehensive platform to replace repetitive and outdated point solutions and provide a singular hub to solve your facility’s unique pain points. Within each of our workgroups, we include configurable workflows catered to industry needs. Whether you are a university mailroom looking to implement parcel management with locker and kiosk integrations, or a healthcare facility seeking asset management assistance, we have a solution for you.

2: Take the Plunge – Implementing Multiple Workgroups at Once

Our personal favorite choice, can you blame us? Unless you are worried about significant troubles with technology adoption, we recommend implementing multiple workgroups within our platform. No, we are not just saying this to increase our business but to provide the most seamless transition for your facility. Regardless of the point solution or platform, there is always a learning curve when using new software. With Intra, our workgroups were created to interact with one another as a replacement for pesky point solutions from multiple other organizations. Consider this; you currently have a handful of point solutions implemented, all from different companies. How are you monitoring data and gathering accurate reports? Who is transferring relevant information from one point solution to another? How much time is spent on maintenance and information transfer? Is a security standard, clear point of contact, or training provided for any of these solutions? These are the questions we have the answers to.

If your current point solutions do not answer the questions above, you may want to consider an overhaul of your existing system. Intra is designed with automation, security, and business intelligence in mind. These tools provide the financial freedom of overpaying for multiple point solutions while using automation tools to give your team time back in their day to move your facility into the future. For example, did you know that predictive maintenance can save your team up to 12% more than preventative maintenance and up to 40% more than reactive maintenance? With our Asset Logistics Workgroup, preventative maintenance is a given through monitoring KPIs like mean time between failure, mean time to repair, and asset lifecycle management tools.

Outside of asset logistics, the state of campus mailrooms is crippling due to the rise of e-commerce. Just last year, Georgetown was receiving and sorting through over 3,000 packages a day; yes, you heard that right. This level of manual mailroom management is true for campuses across the country, which is why implementing our Student & Faculty Mail Workgroup is a must. One of the most significant deciding factors in implementing multiple workgroups at once is our emphasis on data and analytics. We know that data is and will continue to be the backbone of strategic decision-making, so we focused on making our analytics dashboard a comprehensive and easily understandable hub for individualized reporting. With our dashboard, you can view KPIs and SLAs for all implemented workgroups, identify gaps and patterns amongst your workgroups, and gather a complete overview of your business for maximum efficiency.

3: Integration Focus – Implementing with Your Current Systems

If you have already begun the digital transformation process, you may have already implemented specific point solutions or systems to solve your business needs. We completely understand, which is why we wanted Intra to focus strongly on integration opportunities! We offer locker integrations with companies like TZ and Luxer One, shipping integrations with 2Ship, workplace integrations with OfficeSpace, and so many more. We understand that each facility is unique and that your most critical pain points may differ from another university or business.

With Intra, we prioritize configurability, which sets us apart from many other software platforms in the industry. With a company of just over 60, we focus on the human element of an otherwise technology-filled field. When implementing Intra and integrating with other systems, know that it is not just a one-and-done occurrence. When you work with our team, you are building a relationship. Regardless of where you are in the digital transformation process, we work with you continuously to ensure that both Intra and your current systems work in line with one another and help guide you with industry knowledge for the future to promote financial and employee success.

Let’s Get to Work: Implementing New Software with SCLogic

There is no doubt that business automation is becoming the key to success, and we want to help you make the most of it. When implementing any new technology, the investment and adoption can feel time-consuming and sometimes frustrating. Our goal is to create the most seamless transition possible, whether you’re starting from scratch or just looking to grow your facility’s technology portfolio. Wonder if we can handle it? We have experience working with businesses of all sizes. With 26% of Fortune 50 companies as customers, we’re not scared of the large enterprise arena. But we also offer the benefit of being an under 100-employee company ourselves, giving a personal touch to both large-scale businesses and small universities alike. To learn more about our workgroups, email [email protected] or schedule a demo with one of our team members today!