When it comes to healthcare logistics, facility managers have faced a slew of challenges across their operations, all while ensuring patient safety and care remains at the forefront. One challenge many facilities still face is the seamless tracking and transfer of vital assets. From equipment to lab samples, medication, and hazardous materials, it’s not just about moving assets from one place to another but ensuring that they reach their destinations promptly, safely, and in compliance with regulatory requirements. Here, we dive into the critical role of proper asset tracking and transfer and how the right asset logistics software can transform your operation.

Visibility Challenges in Healthcare Asset Tracking

One of healthcare facilities’ largest challenges is visibility within their operation. Many hospital systems are serving an overwhelming number of patients, and having eyes on every medical device or bed can feel almost impossible. How many times have you gone to retrieve equipment or move beds only to find out they’re nowhere in sight, with no tracking history of where they are or who they might be with? 

This all-too-common problem isn’t doesn’t just lead to frustration but can ultimately impact patient care. Now, picture this. What if you had real-time visibility of every asset across your healthcare facility, with detailed chain-of-custody notes to ensure each item is accounted for? Even better, you can monitor all assets across your facility, with automation capabilities to tell you when equipment is down or when you’re low on inventory to order replacements proactively. With Intra, gone are the days when your team is scrambling to trace steps or running across your hospital campus to get needed medical equipment. Say hello to the future of asset management.

Solving Compliance & Regulatory Challenges with Ease

Of course, we’re talking about compliance! The healthcare industry is so highly regulated that adherence to compliance standards is non-negotiable. Did you know that up to 75% of medical testing errors occur during the pre-analytical phase, with the majority happening before vital assets, like lab samples or medication, reach their destination? This includes errors in mislabeling, delayed transportation, or delivery of the wrong container, just to name a few. 

Your operation must be seamless, with thousands of daily tests, samples, and equipment moving across your facility. From EPA disposal standards to CLIA regulations, no shortage of standards must be monitored. However, we don’t want to stop at just meeting the standard. We want to give you the digital tools and resources to streamline your compliance workflows, confidently conquering anything from daily tasks to full-blown audits. With Intra, our task and document management workflows are completely configurable, allowing your team to monitor industry and even hospital-specific compliance regulations. Additionally, all data is securely stored for reference when you need it.

Utilizing Couriers for Safe Transfer

For asset transfers and disposal, there are many parameters that employees and couriers face to ensure safe and speedy delivery. If you’ve worked with outdated software or even a manual process, you know how time-consuming (and dangerous) it can be to relay information on specific assets by word of mouth. This opens the door for human error and shows no concrete chain-of-custody for the transfer or disposal process. 

The use of couriers in healthcare facilities has become increasingly popular, and it’s easy to see why. With Intra, couriers will have access to detailed information on every asset, including necessary requirements for safe transfer, such as temperature control, handling preferences, and time sensitivity. Not only will your assets arrive when and where they need to, but you can ensure the quality and security of every movement across your facility.

Transform Your Healthcare Facility with Intra

As you face the daily pain points of asset logistics in healthcare, you’re probably asking yourself, isn’t there a solution out there for this? The answer is yes, and the answer is Intra. With industry-specific expertise, we have served hospitals and healthcare facilities internationally for almost 30 years. If you’re ready to transform your logistics operation, schedule a demo to learn more about our healthcare-specific workflows, or email [email protected] for more information.